what i Use

Helping Myself to Ensure Better Productivity

I find as I get older, I am not so great at remembering everything that I really should be doing regularly. Not just necessary things, but things I want to to. I’ve been working out some better systems to push myself to keep up with all of these sort of little tasks.

Microsoft ToDo

Any ToDo list app works here, I use Microsoft ToDo. I used to use Wonderlist, but Microsoft bought them out and it’s essentially folding into MS ToDo. I try to keep my lists somewhat streamlined down so it doesn’t become a cluttered mess. For example…

The Reminders List. All of my regular reminders go here. Every week I get a reminder to take out the trash after work. The same goes for Recycling. I get daily reminders in the morning for taking my vitamin and just before lunch to take my Acid reducer medicine. I get weekly reminders for other regular tasks as well, such as redeeming my Forza Rewards in the game Forza, checking on the free PDF of the week on Drivethrough RPG, and redeeming the free game of the week on the Epic Game Store. I also have Monthly reminders for checking on several auto-withdraw bill payments, or changing the furnace filter. I’ve got an irregular reminder to change out my pajamas every few days because I can never keep track of how many days I have worn the same pajamas.

The Grocery List. It’s called Grocery, but it’s more of a general list of more pressing things todo or purchase. It is often, just groceries though.

General ToDo Lists. I have lists for movies or TV I want to watch, books I want to read, projects, and I might want to do someday in the future.

The Calendar

I have also started using my calendar a lot more aggressively. I have several sub calendars going on different types of events as well. I do keep some reminder style tasks on the calendar instead of the ToDo List app as well. The general difference is that ToDo List reminders are effectively “never ending”, while Calendar Reminders are more ephemeral and have a set period of time. For example, Hasbro was running a contest on their Instagram for ten days, I used the calendar to schedule ten days of reminders.

The calendar has become extra useful during this COVID-19 time as well. A lot of musical acts are doing online shows. And since my plan to go to more concerts clearly isn’t going to go anywhere at this time, I can at least set up events to remind myself when live shows are going on.

I also use it to mark out generic blocks for work events, so I can better keep track of what I might have going on for scheduling other activities like Doctor’s appointments.

Send To Device

Something else I have been trying to push myself on, is taking care of things *now*. Or at least soon. Often I would come across things I want to download, or little projects to set up and try, often while browsing on my phone. This used to end up in one of two things. I would leave the tab open forever on my phone, or I would book mark it and forget about it.

I use Firefox on my phone and my PCs, so the bookmarks all sync, but I still have to remember to check them.

What I have discovered that I’ve been doing more is the “Send to Device” feature. I can take a tab on my phone and send it to either my Laptop or Desktop, instead of book marking it. This way, when I sit down and open up the appropriate device, that tab will show up, and be in my face as a reminder of “Do this NOW”. It’s really helped with actually taking care of some quick tasks that I may find while on my phone, but aren’t convenient to do immediately.

Track All the Things

I am going to keep this short, because it really needs to be it’s own post, but I have started heaving tracking a lot of aspects of what I do with my time. I don’t really DO anything with this data, but it motivates me in two ways.

The tracking itself is a thing that pops up as a reminder of something that needs done. Not having anything to fill in, makes me feel a little guilty about my productivity. It’s sort of an angle of negative self reinforcement.

Two, I like doing it, even if nothing comes of it.

Like I said, I will probably do a separate post, but I have been tracking:

  • TV I watch
  • Movies I watch
  • Music I Listen To
  • Books I’ve read
  • Online Courses I’ve done
  • My Mood, 2x a day
  • How much Duolingo I do each day
  • Fitness (Steps, Push Ups, Sit Ups)
  • How often I shave or get my hair cut
  • General Health Issues
  • Gas Consumption
  • Basically everything

I use several apps for this and some spreadsheets. But more on all that later.

What I Use: Synergy

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synergyLast post, I talked a bit about my new Multi Monitor set up.  I mentioned that I use a program called Synergy to handle using multiple machines with one keyboard and mouse.  It’s essentially a virtual KVM, only without the V, since everything has it’s own Video disrt play.

It’s not a free program, but it’s not expensive, and it’s well worth it if you use multiple machines in this manner.

The general gist of it’s use, one machine acts as a server, and other machines connect to it.  The server hosts the mouse and keyboard, and the configuration.  Out of the box, Synergy actually works kind of crappy with a multi monitor involved such as my set up.  The configuration is a simple drag and drop positioning grid, and it doesn’t care about how many monitors are on one system, it assumes one.

synergy_config

You can manually set up a more complex configuration pretty easily.  I’d recommend doing a basic set up and making sure everything is working well before delving into the complex realm.  I’ve found several tutorials online with complex formulas and jargon but the whole set up, in most cases, is a lot simpler.

Start off with your basic set up and save the configuration file.  Now, save it again with some sort of appended name like “edited” or “custom”.  This way you can always reload the original working configuration.  Also, you can save this configuration anywhere but ultimately the program may need to reload it so I would recommend saving it somewhere handy but out of the way, like Documents or even a folder in Documents.

Now, find the file you just saved and open it in notepad.  Find the section labeled “section:links”.  This is the meat of how the program knows where to transition.  It should look something like this:

section: links
pi:
down = Squall
Ixion:
right = Squall
Squall:
up = pi
left = Ixion
end

Notice the directions, up, down, left, right, these are the edges where transitions occur.  You can alter these to make them more precise by adding (x1,x2) to each entry, where x1 is the starting percentage across the screen and x2 is the ending percentage.

synergy_monitors

If you have some complicated positioning, you can futz out some math on the percentages by using the number of pixels /the number of pixels total, but if you have a fairly simple set up like mine, it’s not hard to generalize these percentages.  In my case, this becomes:

section: links
pi:
down(0,100) = Squall(33,66)
left(0,100) = Ixion(0,100)
Ixion:
down(0,100) = Squall(0,33)
right(0,100) = pi(0,100)
Squall:
up(0,33) = Ixion(0,100)
up(33,66) = pi(0,100)
end

Note, that (0,33) is the “first third” across the top of the total width (3 monitors).  The other transition is (33,66) or the second third.  If I had a third monitor on top, it would end up being (66,100), however since I don’t the mouse stays locked within the monitor on the right instead of transitioning anywhere.

With my original generic set up, any upward movement always went to “pi” and going off the left hand edge went to “Ixion”.  In the new set up, everything behaves as expected in a seamless up, down, and across fashion.

Oh, and it works on a Raspberry Pi!

Tools I Use: Netscan and Fing

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I wanted to do some occasional posts on some tools I use for various technical tasks.  Partially just to suggest some useful stuff, partially so I have some posts to reference anytime I reference said stuff.

I wanted to start off with Netscan and Fing, which serve the same basic purpose on two different platforms.  Both of these tools will scan the local IP range and return a list of every device connected to the network.  Netscan is what I use on windows, Fing is what I use on Android.

I use these tools very frequently, several times a week on average.  So what use is scanning the local network anyway?  I have two main uses, though both come down to Device Discovery.

Firstly, basic device discovery.  I’ve hooked something new to the network and I need to access it.  A lot of what I connect is headless with no easy way of discovering the IP aside from a scan.  An Arduino, a Raspberry Pi, a networked Webcam, all of these things need to be found once connected.  The scan is also useful for getting the MAC address of devices on the network.  The IP is dynamic on a network by network basis, a MAC address is a unique identifier.  Knowing the MAC address is useful for building firewall rules and setting up static IPs assigned by the router for devices like phones or laptops where assigning IPs on the device can get hairy.

The other reason for doing a network based scan is intrusion detection.  Generally speaking, I don’t expect to see hackers or anything on my home network.  This is more for checking things like “if my kids’ devices are connected” or occasionally if one of my kids has a new device borrowed or whatever that I am not aware of on the network.

Ultimately I want to set up a little network monitoring system on a server to do these sorts of checks in real time but both of these tools have served me well for years as doing the job quickly and simply.

Both are also useful for poking around foreign networks.  You can see what machines are on an open WiFi hotspot and see if they have any open shared files.  Though some open hotspots are smart enough to block such scans.